Personal Assistant, PA-Temporary Job opportunity

Nature of Work
This temporary job occupier will assist a Ph.D. holder in various secretarial and administrative activities. A good Personal Assistant allows the employer to be efficient by providing those supporting services that will save time and provide organization of the work. Much of the work of a PA will not be routine, but often highly important. Because of job nature, the PA will be working two days a week with the possibility of doing work and coordinating over the weekends while being at home. PA will be requested to work for 6 hours per day i.e. 12 hours per week in addition to some more activities can be carried out over the phone.  Job will last for 6 months with the possibility of being extended for another 6 months upon a one month notification. Listed below are some of the tasks will be requested by the PA.

1. Sorts mail and often responds to letters that are of a routine nature specially those of educational organizations.
2. Maintains a schedule of appointments for her employer she or he is directly responsible.
3. Takes dictation and transcribes it.
4. Acts on behalf of employer when requested.
5. Does preliminary interviews of job applicants.
6. Types word and Excel reports.
7. Sets-up meetings.
8. Surfing the internet.
9. Often will organize social affairs for the employer.
10. May be responsible for the care of personal records, including the coordination of vacation time of both hers and her employer.
11. Types various kinds of agreements and proposals.
12. Handles correspondence.
13. Able to work over the weekends from home if requested.

Education and Training
A relevant university degree is a necessity. In addition, a strong background in the basic secretarial skills is mandatory. This includes shorthand, transcription, typing, understanding business machines, and a strong working knowledge of English grammar and spelling.

Background training in business administration as the result of attendance at a junior college or school of business would also be helpful. Beyond these basic skills, however, is another important feature, namely attitude and grooming.

It is often true that PA will establish the basic tone of the employer. In this regard a PA must consider her attitude and grooming as an integral part of doing the job pattern.

Human relations skills, then, are no less important than the more mechanical skills of an efficient Personal Assistant.

Advancement Potential
Job conditions are generally good, though on occasion hectic. The rewards, however, are quite good with fair salary. In addition, the potential for advancement is excellent for efficient and dedicated people. Such positions as office manager, personal assistant and assistant project manager estimators await those who can perform.

Age

Between 28 and 35

 

How to apply

Please apply via sending your resume to this e-mail address: ashraf_ezzat_mahmoud@yahoo.com mentioning PA in the mail subject.